Constitution and Bylaws
Westside Democratic Club
(Formerly Green Township Democratic Club)
HAMILTON COUNTY, OHIO
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CONSTITUTION AND BY-LAWS
Article I – Name
Whereas the name of this Club shall be “Westside Democratic Club”, ( formerly Green Township Democratic Club), newly registered as Westside Democratic Club, with the State of Ohio.
Article II – Purpose
The purpose of this club is to exist as a social club, which shall serve to promote good government for the people of Hamilton County and the State of Ohio and to encourage the endeavors of the Democratic Party.
Article III – Membership
Membership shall be open to all men and women who are residents of said jurisdiction. A member who is in good standing, if, dues paid in full, has the privilege of holding office and voting for changes in the by-laws and voting on motions proposed at the club meetings.
Article IV – Officers
The officers of this club shall be Co-chairs and Trustees, elected and/or appointed for a term of one year and has been an active member in good standing for at least one year. This shall constitute the executive committee of the Club, which shall act to promote the general welfare of the Club. In the event of a vacancy of any office, the executive committee of the club shall hold a special meeting for the purpose of appointing a successor to full such vacancy.
Article V – Meetings
Regular meetings shall be held monthly. Special meetings may be called by the executive committee or by 5 active members, if perceived as needed.
Article VI – Amendments
This constitution may be amended by a 2/3 majority of the members present at a regular meeting, provided the membership has been notified and said amendment has been read to the members prior to said amendment vote.
Article VII – Voting Authority
Roberts Rules of Order shall be the authority of the Club on all matters requiring a vote.
The co-chairs shall preside at club meetings.
The Recording Secretary shall keep a record of all club meetings, read to the membership the minutes of the previous meeting and make note of additions and/or corrections.
The ‘news’ editor shall send notices of upcoming meetings to all the membership.
Membership secretary shall keep an account of Club membership; names, addresses, email addresses and phone numbers and shall report to other chairs periodically.
The Treasurer shall have charge of all funds of the Club, pay out money only upon the vote of the active membership, read to the membership all financial transactions, including a monthly statement of all treasury money. The treasurer shall be authorized to issue checks against the Club’s account for expenditures previously approved by the membership and exercise his/her authority only in an emergency.
The Sergeant at Arms or co-chair shall be responsible for the notional colors display and leading the membership in the Pledge of Allegiance at the opening of membership meetings.
Special committees may be appointed by co-chairs for special programs, publicity, refreshments, ways and means, auditing, dues adjustments or any other as necessary.
A nominating committee shall be selected at the November general membership meeting to select new co-chairs for the following year if necessary. Nominations from the floor will be open and all qualified members so nominated shall be placed on the ballot in addition to the nominees selected by the nominating committee. Elections shall be held at the December or January membership meeting and will be conducted by secret vote and a majority of votes cast shall be sufficient to elect such candidates to the appropriate office. The elected persons shall appropriately be installed at the January membership meeting
Membership meetings shall be held monthly on the third Wednesday of each month. The meeting will be called to order at 7 PM.
The annual dues shall be Ten ($10.00) dollars per member. Dues are payable in January for the ensuing year. New members accepted after the September meeting are entitled to paid-up membership for the succeeding year.
These by-laws may be amended by a 2/3 majority of the members present at a membership meeting, provided the membership has been notified and said amendment has been read to the members.